5911 PURCHASING AND SUPPLY LOGISTICS CLERKS

PURCHASING AND SUPPLY LOGISTICS CLERKS prepare and process orders for goods and services, monitor stock levels and supply sources and maintain stock and inventory levels, record and coordinate the flow of materials between departments, prepare production schedules, and administer and coordinate storage and distribution operations within organisations.

Skill Level: 4
Most occupations in this unit group have a level of skill commensurate with the qualifications and experience outlined below.

In Australia:

AQF Certificate II or III (ANZSCO Skill Level 4)

In New Zealand:

NZ Register Level 2 or 3 qualification (ANZSCO Skill Level 4)
At least one year of relevant experience may substitute for the formal qualifications listed above. In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks:

• requisitioning supplies from stock and sending orders to production departments and other firms
• confirming completion of orders and compliance with details specified, signing tally sheets and attaching to checked items
• receiving and checking purchase requests against inventory records and stock on hand
• examining orders and compiling data for production schedules
• checking inventories and preparing delivery schedules
• examining containers to ensure that they are filled, and recording quantities
• investigating and identifying supply sources and preparing and processing purchase orders
• providing price and other information about goods to prospective customers
• counting incoming stock and reconciling it with requisitions, and updating inventory and stock location records
• establishing and coordinating the operating procedures for receiving, handling, storing and shipping goods

Related Occupations:

• 591112 Production Clerk
• 591113 Purchasing Officer
• 591115 Stock Clerk
• 591116 Warehouse Administrator
• 591117 Order Clerk
  
  

591112 PRODUCTION CLERK

Alternative Titles:

• Production Recorder
• Schedule Clerk

Records and coordinates the flow of work and materials between departments, examines orders for goods, and prepares production schedules.

Skill Level: 4

Specialisations:

• Delivery Clerk
• Logistics Clerk

 

591113 PURCHASING OFFICER

Alternative Title:Procurement Clerk
Prepares purchase orders, monitors supply sources and negotiates contracts with suppliers.

Skill Level: 4

591115 STOCK CLERK

Alternative Titles:

• Stock Control Clerk
• Stores Clerk

Monitors stock levels and maintains stock, order and inventory records.

Skill Level: 4

Specialisations:

• Inventory Clerk
• Supply Clerk

 

591116 WAREHOUSE ADMINISTRATOR

Administers and coordinates storage and distribution operations within an organisation.

• Skill Level: 4

591117 ORDER CLERK

Alternative Titles: 

• Customer Orders Clerk
• Sales Order Clerk

Receives and processes incoming orders for goods and services from inside or outside an organisation.

Skill Level: 4

Specialisations:

• Internal Salesperson (Aus)
• Mail Order Clerk

 

5912 TRANSPORT AND DESPATCH CLERKS

TRANSPORT AND DESPATCH CLERKS verify and maintain records of incoming and outgoing goods, prepare goods for despatch, arrange clearance and collection of imported cargo from customs and bond stores, and arrange shipment of cargo for export.

Skill Level: 4
Most occupations in this unit group have a level of skill commensurate with the qualifications and experience outlined below.

In Australia:

AQF Certificate II or III (ANZSCO Skill Level 4)

In New Zealand:

NZ Register Level 2 or 3 qualification (ANZSCO Skill Level 4)
At least one year of relevant experience may substitute for the formal qualifications listed above. In some instances relevant experience and/or on-the-job training may be required in addition to the formal qualification.

Tasks:

• identifying items and containers of incoming and outgoing shipments and verifying them against consignment records
• ensuring outgoing shipments are in good condition and meet specifications
• arranging internal distribution of goods received
• organising the despatch of goods with completed documentation
• maintaining prescribed records of goods received and despatched
• examining shipping documents and verifying cargo to be released
• recording customs clearance requirements and authorising collection of cargo
• calculating storage and clearance charges and billing customers
• receiving details of outgoing cargo, and arranging bookings of freight space and collection of goods from customers
• providing information to customers on custom tariffs, tariff classifications and concessions, and methods of clearing goods

Related Occupations:

• 591211 Despatching and Receiving Clerk
• 591212 Import-Export Clerk
  
  

591211 DESPATCHING AND RECEIVING CLERK

Alternative Titles:

• Despatch Clerk
• Freight Clerk

Verifies and maintains records of incoming and outgoing goods in a warehouse or distribution centre and prepares goods for despatch.

Skill Level: 4

Specialisations:

• Aircraft Load Controller
• Shipping and Receiving Clerk
• Truck Despatcher
  
  

591212 IMPORT-EXPORT CLERK

Alternative Title: Customs Broker

Arranges the clearance and collection of imported cargo from customs and bond stores, and the shipment of cargo for export.

Skill Level: 4

Specialisations:

• Bond Clerk
• Customs Agent
• Wharf Tally Clerk